Pay a farmer
The key thing to know: you record a payment against a collection, not from the payments list. If you’re staring at Payment Transactions looking for an “add” button, that’s why.
Record a payment
Section titled “Record a payment”- Open Collections, under Traceability and Production.
- Open the lot you want to pay.
- Click Add payment transaction.
- Fill in the payment and save.
Approve it
Section titled “Approve it”On that lot’s Payment Transactions tab, use Approve from the row actions.
Check or edit an existing payment
Section titled “Check or edit an existing payment”Open the payment from Traceability → Payments → Payment Transactions. You can approve it there, or edit:
- amount
- status
- type
- payee name
- receipt number
- comment
Hover a field and use the pencil - the same in-place editing as on a supplier page.
You can also add notes and documents on the payment page, which is where a receipt scan or a note about a disputed weight belongs.
What you can’t change
Section titled “What you can’t change”Collection, supplier and created-by details stay read-only. A payment is tied to the delivery it settles and the person who entered it, and that link is not editable by design.
The audit trail
Section titled “The audit trail”Changes, approvals, notes and documents are all listed in the Audit log and Notes & documents sections on the payment page.
This is the answer to “was this farmer paid, by whom, and when was it approved?”
- and it’s why edits are recorded rather than silent.